Fundraising Support Application Form

Caudwell Children

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Caudwell Children transforms the lives of disabled
children across the UK. We act as a safety net for
families who are unable to gain the help they need.

FAQ's

FAQs

Fundraising Support

  • Can we have a say in which children the money is used to help?

    To ensure that all children have the same opportunity to receive the treatment that they need we are not able to allow families to decide where the money that has been raised is used. Any additional monies raised will go into a general fund and be used to help those children who the charity feel, for whatever reason, will benefit from it most.

  • If we go over our fundraising target what happens to the extra money raised?

    If you raise over your target then by signing this agreement you are agreeing that you are happy for any extra monies raised to be used to help other disabled children living in the UK through Caudwell Children.

  • How will I know how much has been raised for my appeal?

    The charity will regularly update you on any fundraising activity taking place and what monies have been received. The appeal’s Just Giving website will also feature a fundraising total which will be available to view at any time but please bear in mind that online Just Giving totals may not be a true reflection of the full reconciled accounts.

  • We have already raised some money for the campaign, what should we do with it?

    Any money donated by the general public towards your fundraising has to be used for the associated campaign. Holding funds personally leaves you open to public scrutiny and in the event of an accusation, a potential legal investigation. Caudwell Children strongly recommend that any funds raised for the appeal prior to the signing of this agreement are transferred to the restricted charity account held by Caudwell Children.

  • What happens if we don’t raise enough money?

    Caudwell Children will do its utmost to achieve the agreed fundraising target. In the unfortunate event that together we are unable to reach the required target to provide the appropriate treatment/equipment, we would assess other potential donations for your child which would improve their standard of living/health.

    Important Note: Any alternative donation made to your child must also fit within our standard charity guidelines.

  • What happens if my child no longer needs the treatment/equipment we are fundraising for?

    If circumstances dictate that your child no longer requires the specified treatment/equipment a ‘release of funds’ agreement will be signed and the funds will be used to provide other donations of equipment, treatment or therapy for sick and disabled children in the UK.

    Important Note: At no point can funds be returned to the family for any use other than that specified in the fundraising campaign.

  • How do I know that the money raised will be used for my child?

    As a registered charity (RCN 1079770), Caudwell Children is regulated by the Charity Commission for England and Wales and by the Charities Act 2011. Any discrepancies in the activities of the charity will be investigated by the Charity Commission and wrong doing may result in criminal action being brought against the CEO, Chairman and Board of Trustees. For more information visit www.charity-commission.gov.uk

What We Can Provide

Where medical treatment is not statutorily available on the NHS but has been recommended by a UK-based medical professional, Caudwell Children can provide support to assist with self-funding.

Where treatment falls outside of the charity’s core services we may assist in the provision of:

Fundraising support – information and guidance from one of our dedicated professional fundraising team.

Publicity and promotion – encouraging the general public to support your campaign by creating marketing materials and liaising with the media or general public.

Administration – safe and legal collection of all funds raised and collection of Gift Aid contributions, including the management of online donations tools i.e JustGiving/VirginMoneyGiving in accordance with Charity Commission/HMRC regulations.

Logistics/Payments – coordinating payments to the correct UK and overseas organisations for the necessary treatment and associated costs (Hospitals, Airlines, Hotels etc).

Important Notes

  • To ensure the full and appropriate treatment is provided for, no funds will be released by the charity for payments until the total target amount is reached – this includes any post-operative rehabilitation
  • In order to meet our charitable objectives, Caudwell Children’s activities must be deemed to be for the public benefit as opposed to private advantage and therefore 15% of all funds raised are required to be used to fund our core services to help other disabled children
  • In addition, to ensure an effective fundraising campaign Caudwell Children will use some of the monies raised to pay for direct campaign costs – printing of posters and leaflets, postage, collection boxes (if required)
  • All appeals will be subject to a two year review with a view to release unused appeal funds to fund the charity’s core services and support disabled children living in the UK
  • The allocation of monies available for rehabilitation services (equipment, physiotherapy, physical therapy) outside of the Caudwell Children recommended plan is the responsibility of the parent/guardian and may result in the early expenditure of funds
  • The choice to raise funds for just the operation, not taking into consideration any post-operative rehabilitation and/or additional treatment requirements is at the applicants discretion – however, based on previous experience and advice from medical professionals, Caudwell Children strongly recommend raising the funds needed for all potential medical costs including post-operative rehabilitation.
  • Some activities and/or equipment will not be funded by the appeal if deemed non-essential to the child’s treatment or rehabilitation

Application Guidelines

The charity does not give to other charities, trusts or organisations. All funding requests must be by application form and be on behalf of a specific child.

The child must be 18 years old or under at time of application, a legal resident of the United Kingdom and have a chronic illness or disability.

Funding is only available to families whose joint wages/salary is less than £45,000 gross per annum (not including any benefits). The financial details required are those of the parents or guardians and any savings or assets will be taken into account. Should you not wish you disclose your financial details, funding cannot be considered.

If you have received a large sum in compensation by way of a legal claim in regards to the child’s condition, you will not be eligible for funding.

Proof/confirmation of the child’s situation in written form from a professional body or health care professional (e.g. physiotherapist) will be required as will confirmation that the item requested is suitable for that child.

The application form must be completed truthfully and signed.

Caudwell Children reserves the right to decline your application.

What this plan provides

It is Caudwell Children’s objective to achieve the required fundraising target for the provision of treatment for your child, and as such we will provide:

  • Fundraising expertise
  • PR / Media support
  • Creative marketing skills

And by doing so, we will also deliver:

  • Reduced strain on the family unit during an already stressful time
  • Protection of public money
  • Protection from public accusations of wrong doing
  • Validity of fundraising campaign through the association of a national audited charity
  • Expertise and knowledge of the Third Sector

What we can’t do

As a registered charity (RCN 1079770) Caudwell Children is bound by its Memorandum and Articles of Association and overseen by the Charity Commission for England and Wales and therefore has certain funding restrictions which have to be observed to ensure that public monies are protected.

These regulations mean that the charity cannot:

  • Make direct cash payments to individuals without proof that the purchase is for the associated fundraising campaign (receipts will be required for subsistence payments)
  • Make cash donations to other charities which do not directly contribute to the required treatment
  • Return any unused fundraising proceeds to the beneficiary as a cash payment
  • Guarantee we will achieve the fundraising target
  • Guarantee the charity will make a donation to the appeal
  • Make any payments unless the required funds are available

What we can pay for

  • Agreed hospital/surgery costs
  • Flights (must be the most cost effective option available. Any additional upgrades of either class/seats, stop-overs, hotels, flights for additional family members must be booked and paid for separately by the family)
  • Accommodation (must be the most cost effective option available. Any additional upgrades must be booked and paid for separately by the family)
  • Travel insurance
  • Subsistence for stays away from home of 2 weeks or more (according to budget formula)

For SDR patients only:

  • Post-operative physiotherapy – Physiotherapists must be registered with the Chartered Society of Physiotherapists and can be found on the website: www.physio2u.co.uk

Post-operative rehabilitation equipment (as recommended by consultants) including:

  • 1 x Treadmill
  • 1 x iJoy (horse riding simulator)
  • 1 x Total Gym leg press machine
  • Swiss balls, peanut rolls, bolsters, half rolls, therapy mat
  • 1 x Adjustable Bench
  • Bosu balls, wobble boards (and other balance training equipment)
  • Theraband and ankle weights
  • 1 x Neuromuscular or Functional Electric Stimulator
  • 1 x Adapted trike (our approved suppliers are Quest 88 and Theraplay)
  • Splints & Orthotics
  • Sticks

(We can only use the funds raised to pay for equipment listed above as advised by the child’s consultant or physiotherapist.)

Any additional treatments, physiotherapy or other therapies not outlined in this section may require additional fundraising and/or confirmation from a medical professional stating that this will benefit the child.

Subsistence payments if travelling abroad

Please find, below, guidelines for the appropriate use of subsistence/living expense payments during your family’s stay away from home.

A personalised budget for expenses will be calculated and agreed with you prior to departure, giving you the opportunity to bring any additional expected costs to our attention.

Living expenses will be distributed from the appeal’s restricted fund via a pre-paid credit card which will be issued prior to departure and will have to be signed for and returned.

Expenses can only be claimed for the period determined by the child’s treatment – including days of travel to and from the destination for treatment, but not including non-essential stop-overs or non-treatment related add-ons.

Valid receipts are required for all expenditure in order to reconcile restricted funds with the charity’s external auditors.

The charity deems the following as appropriate usage of subsistence/living expense payments and, based on the experience of managing funds for other families, has estimated the appropriate allocation of appeal funds:

  • Daily food and drink – £20 per person per day
  • Daily travel (taxis, buses etc.) – £30 per family per day (based on a family of 4)
  • Weekly leisure activities – £25 per person per week
  • Essential clothing items (inc. toys & gifts) – £10 per person per week
  • Essential toiletries – £10 per person per week

Estimated budget per person per day £34.00

Using these estimates and a personal consultation, a total expense budget will subsequently be taken from the appeal account and placed onto the pre-paid credit card.

Use of the total budget will then be managed by the family as necessary but expenses must fall into one of the five authorised expense categories: (food & drink, travel, leisure, clothing and toiletries).

Receipts will be required for auditing purposes and any purchases deemed as inappropriate may result in a refund request.

Additional use of appeal funds for expenses:

The charity understands that some unexpected expenses may be incurred during your stay abroad – for any additional use of appeal funds please contact the charity team who will get any purchases approved by the Chief Executive. Receipts will once again be required.

Important notes

  • Caudwell Children strongly recommend that any funds raised for the appeal prior to the signing of this agreement are transferred to the restricted charity fund held by Caudwell Children to prevent future investigations by the Charity Commission
  • Any unused proceeds from a fundraising campaign held by Caudwell Children will have to be used to provide donations of equipment, treatment or therapy for sick or disabled children living in the UK in accordance with Caudwell Children’s Memorandum & Articles of Association as approved by the Charity Commission for England and Wales. These donations will be managed and delivered by Caudwell Children but we would invite the beneficiary family to be party to the allocation of funds if they wished
  • Monies donated by the public in association to a fundraising campaign remains public property until it has been donated for the cause or campaign stated. Neither Caudwell Children nor the beneficiary family have any legal right to use the monies raised for any other purpose than that stated

FAQs

Fundraising Support

  • Can we have a say in which children the money is used to help?

    To ensure that all children have the same opportunity to receive the treatment that they need we are not able to allow families to decide where the money that has been raised is used. Any additional monies raised will go into a general fund and be used to help those children who the charity feel, for whatever reason, will benefit from it most.

  • If we go over our fundraising target what happens to the extra money raised?

    If you raise over your target then by signing this agreement you are agreeing that you are happy for any extra monies raised to be used to help other disabled children living in the UK through Caudwell Children.

  • How will I know how much has been raised for my appeal?

    The charity will regularly update you on any fundraising activity taking place and what monies have been received. The appeal’s Just Giving website will also feature a fundraising total which will be available to view at any time but please bear in mind that online Just Giving totals may not be a true reflection of the full reconciled accounts.

  • We have already raised some money for the campaign, what should we do with it?

    Any money donated by the general public towards your fundraising has to be used for the associated campaign. Holding funds personally leaves you open to public scrutiny and in the event of an accusation, a potential legal investigation. Caudwell Children strongly recommend that any funds raised for the appeal prior to the signing of this agreement are transferred to the restricted charity account held by Caudwell Children.

  • What happens if we don’t raise enough money?

    Caudwell Children will do its utmost to achieve the agreed fundraising target. In the unfortunate event that together we are unable to reach the required target to provide the appropriate treatment/equipment, we would assess other potential donations for your child which would improve their standard of living/health.

    Important Note: Any alternative donation made to your child must also fit within our standard charity guidelines.

  • What happens if my child no longer needs the treatment/equipment we are fundraising for?

    If circumstances dictate that your child no longer requires the specified treatment/equipment a ‘release of funds’ agreement will be signed and the funds will be used to provide other donations of equipment, treatment or therapy for sick and disabled children in the UK.

    Important Note: At no point can funds be returned to the family for any use other than that specified in the fundraising campaign.

  • How do I know that the money raised will be used for my child?

    As a registered charity (RCN 1079770), Caudwell Children is regulated by the Charity Commission for England and Wales and by the Charities Act 2011. Any discrepancies in the activities of the charity will be investigated by the Charity Commission and wrong doing may result in criminal action being brought against the CEO, Chairman and Board of Trustees. For more information visit www.charity-commission.gov.uk

Legal Requirements

  • The parent or guardian of the beneficiary child must read and understand the terms and conditions outlined within this proposal
  • The parent or guardian of the beneficiary child must sign the Fundraising Agreement enclosed
  • Upon signing the Fundraising Agreement you provide Caudwell Children with the right to contact third party organisations regarding payments (including hospitals, medical centres, clinics etc.)
  • You provide Caudwell Children with the right to discuss your appeal with the appropriate media outlets and publicise it wherever necessary
  • Third party fundraisers associated with this appeal shall not be covered by any Caudwell Children insurance policies unless notification and consent is provided by the charity
  • You must disclose any additional amounts raised either prior or subsequent to the signing of this agreement which were given with the intent of funding the associated treatment
  • Caudwell Children reserves the right to terminate this agreement and any associated fundraising activity at any time – in the event of cancellation any monies held by Caudwell Children for the associated campaign will be passed to a Solicitor and the Charity Commission for England and Wales will be consulted over appropriation of funds

Circumstances that may result in investigation and subsequent termination of this agreement include:

  • Irregularities during the application process
  • Irregularities in the provision of service
  • Irregularities in the appropriation of public money

Your rights:

To discuss your legal rights as the beneficiary family please contact the Charity Commission for England and Wales.

www.charity-commission.gov.uk / 0845 300 0218

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